As we know, data is the backbone of any business, so data security is more important than ever. SharePoint is a collaboration platform designed to provide robust sharing of documents, collaboration on project management, and content management from a central place. Therefore, it is crucial that SharePoint sites have a good and reliable backup plan. Thus, in this write-up, we will explore the ways to backup SharePoint sites.

Backup SharePoint Site by web browser.

In this method, we are going to download a folder and a file directly from SharePoint. Here is how to do it:

1. Launch SharePoint through your web browser.
2. Then, access your SharePoint Site.
3. Then click Document Library to open the files or folders in which they are saved.
4. Click the files or folders to be copied.
5. Then, from the toolbar, click the Download button. These will download as.zip file)
6. Finally, choose the location to save the downloaded file.

The other method of backing up the SharePoint Site.

In this process, we will use OneDrive: People who have already connected their OneDrive to SharePoint can easily take advantage of the simple process of backing up the SharePoint site.

1. Open your SharePoint site.
2. Then, select the document library and choose the files or folders that you would like to back up.
3. Then tap the Sync button from the toolbar.
4. The selected file or folder will be synced to OneDrive, and you can see everything synced in the OneDrive Folder.
5. Finally, copy or move the folder data to where you want it.

Using the approaches above, it is possible to back up the SharePoint Site manually. Are the approaches good enough to back up the SharePoint Site? The answer is not really because exceptions must be considered.

Disadvantages of using the manual methods

• This ways can be quite a long process.
• Also, it doesn't support full data backup from the SharePoint website; it supports partial data, which may include selected lists or libraries.
• Users can't back up the list or library without taking along all version's history.

You might face a few other disadvantages as well. Therefore, any kind of automation tool will help you make the best choice.

Automated Tool to backup SharePoint Site

The best and safest option would be the use of an automated tool for backing up the SharePoint site. And for that reason, I have a very good suggestion: the Shoviv SharePoint backup tool. This tool is very user-friendly, as all the features required for a smooth execution are bundled within.

Main features of the tool:

• Shoviv SharePoint backup software permits the importation of the whole library of documents, such as templates and site pages, in one single operation.
• Appending multiple sites without any size limits.
• It also gives users filtering and scheduling features. Very useful.
• The Incremental backup facility is also available through software so that duplication may not occur.
• Also, a free version is available that allows users to test it under all parameters.

A quick guide to using Shoviv's SharePoint Backup Tool.

1. Download and open the Shoviv SharePoint Backup Tool.
2. Start by adding your SharePoint to create a connection.
3. Create a Backup job and apply the filter if needed.
4. Also, if necessary, utilize the scheduled job function.
5. Finally, check the backup job settings and click Finish.

Read also: Add SharePoint to File Explorer

Final words

At last, safeguarding your SharePoint site through regular backups is essential for maintaining business continuity and data integrity. Here, we have discussed three ways of backing up the SharePoint site: manual and automated tools. Manual methods have some downsides that can cause trouble for some users, but automated tools are best for all users who are interested in safeguarding their SharePoint Site.